FutureInvokedIndependent software studio

Cash Desk · Workflows

What the desk runs.
14 workflows so far.

Each workflow runs on made-up test data. Every one stops for a person before anything goes out: drafts wait for approval, and nothing is sent or paid on its own. New ones are added as they pass review.

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Collections · 4 workflows

Collections.

  • Morning briefEach weekday morning, lists new payments, newly overdue invoices and replies to reminders, in English or Czech.A person reads every reply; a dispute puts that customer on hold and marks their pending drafts not to approve.Added 19 October 2026
  • Payment matchingMatches incoming bank and card payments to open invoices, so reminders stop for invoices that are paid.A person confirms every uncertain match, refund and short payment; until they do, no reminder goes out for an invoice that payment may cover.Added 19 October 2026
  • Payment eventsA payment cancels the pending reminder and drafts a receipt; a part payment gets a receipt that states what is still due; a voided invoice ends the chase.A person approves every receipt and redrafted reminder; an event the desk does not know holds the invoice for them.Added 18 October 2026
  • Weekly reminder draftsReads the receivables aging export and a contacts sheet, then drafts one reminder per customer in three stages, in English or Czech.A person approves each reminder; customers with an open dispute are held back for them.Added 18 October 2026

Reporting · 9 workflows

Reporting.

  • Ledger report checkChecks a report's totals against the accounting system's own report before the draft is written.A person fixes any figure that does not agree; the report still waits for approval.Added 1 November 2026
  • Monthly activity logCounts what each desk workflow actually produced for a client in the month, and flags runs that reported success but produced nothing.A person checks and ticks the log before it is attached to the client's monthly report.Added 1 November 2026
  • Monthly report against goalsCompares a client's month with its own goals and last month's approved figures, and leaves a comments section for the team.A person fills in the comments and approves the draft; only an approved draft sets next month's comparison figures.Added 1 November 2026
  • Monthly owner packReads the client's accounting system export and compares revenue, costs, cash and receivables with last month and the same month last year, marking large changes.A person writes the commentary and confirms every reason with the owner before approving the pack.Added 22 October 2026
  • Cash takings checkCompares a shop's or restaurant's daily cash takings with the bank deposits that follow and lists cash not yet banked, in English or Czech.A person goes through every open item with the client and approves each month's check; nothing is posted.Added 22 October 2026
  • Cash across companiesFor a client with more than one company, shows cash per company and account, the change since the last statement and the payments behind it, as a draft section for the monthly report.A person checks every figure against the bank statements; a suggested transfer between the companies stays a proposal for the client and their accountant.Added 20 October 2026
  • Weekly client updateDrafts a weekly cash and receivables update for each client in their language and tone, and writes no draft when an input is missing or out of date.A person checks the figures and the wording and approves each update before it goes to the client.Added 20 October 2026
  • 13-week cash viewProjects the next 13 weeks of cash from open invoices, bills and recent receipts, and prints its assumption under the chart.A person reads the assumption and decides whether to change it before the view is shared.Added 18 October 2026
  • Monthly client reportBuilds a one-page report per client from the month's income and expenses, with an approval checklist.A person works through the checklist and approves the report before it goes out.Added 18 October 2026

Controls · 1 workflow

Controls.

  • Bank access approvalsKeeps a register of each client's read-only bank-feed consents, refuses a bank read without a valid one and logs every check.Renewal requests wait as drafts until a person approves them and the client signs.Added 1 November 2026

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