Guides
Practical guides
for small teams.
Automation, custom software and AI with a person in control: what to try yourself, and when it is worth building something.
- Free tool · CalculatorWhat does one routine task cost you a year?Put in how long a task takes and how often. See the hours and the money it takes in a year.Open the calculator →
- Free tool · ChecklistShould I automate this? Seven questions.Score one routine task: how often it happens, how fixed the steps are, what a mistake costs. Get a verdict and what to fix first.Open the checklist →
- Guide · Workflow automationHow to test an automation before you rely on itBefore an automation replaces a manual task: run both side by side, compare the results, test the awkward cases and decide who hears when it fails.Read the guide · 2 min →
- Guide · Workflow automationHow to check a report's figures against the source before it goes outBefore a client report goes out, compare each total with the source system's own report, stop on any difference and fix the cause, not the figure.Read the guide · 2 min →
- Guide · Workflow automationHow to choose what to automate firstA simple way to pick the first task to automate: how often it happens, how long it takes, what a mistake costs and how clear its rules are.Read the guide · 2 min →
- Guide · Workflow automationHow to match payments to invoices before sending remindersCheck the bank statement against open invoices before chasing anyone: mark paid only what is certain, ask a person about the rest, then remind.Read the guide · 2 min →
- Guide · Workflow automationHow to automate a weekly report built from several exportsTurn a weekly report built by hand from several exports into one that builds itself: collect the files, combine them, check the numbers, then send.Read the guide · 3 min →
- Guide · Workflow automationHow to turn incoming emails into spreadsheet rowsStop retyping requests from email into a sheet: use a form where you can, then rules, scripts or an integration tool, with a check for anything unclear.Read the guide · 2 min →
- Guide · Custom softwareDesktop app or web app: which does your business need?Desktop or web: where the data lives, who needs access, offline work, updates and running costs. A short guide to choosing for a business tool.Read the guide · 2 min →
- Guide · AI toolsLocal or hosted AI models: what to use for business dataHosted AI models are the most capable; local models keep data on your own machine. How to choose by privacy, quality, speed and running cost.Read the guide · 2 min →
- Guide · Workflow automationHow to stop copying data between spreadsheetsEnd copy and paste between spreadsheets: pick one source of truth, use the links your spreadsheet already has, or automate the transfer with a check.Read the guide · 4 min →
- Guide · Custom softwareWhen should a spreadsheet become an app?Seven signs a spreadsheet has outgrown itself, the options before custom software, and how to move to an app without losing what already works.Read the guide · 3 min →
- Guide · AI toolsHuman-in-the-loop AI for small businessesWhere AI helps in everyday business work, where it should stop, and how to design review steps, sources and records so a person stays in control.Read the guide · 2 min →
- Guide · Starting a projectHow to write a software brief in four questionsA software brief does not need a template. Answer four questions: the task, the tools, the result and the timing. With examples you can copy.Read the guide · 2 min →
START WITH ONE EMAIL
Tell us about
the task.
Four lines are enough. We answer by email, with questions or with a scope and a quote.
There is no form to fill in and nothing to sign up for.
Email the studiofutureinvoked@proton.me
WHAT TO PUT IN IT
- The taskWhat is done by hand today, and how often.
- The toolsWhere the data lives: files, sheets, apps.
- The resultWhat a good outcome looks like for you.
- The timingWhen you need it.
The button opens your email app with the four questions already in the message. Examples: how to write a software brief.
Pricing on requestA quote is agreed before work beginsBased in CzechiaRegistered business: details on the imprint page →